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Procure
Procurement refers to a series of behaviors and activities by individuals or enterprises to obtain products or services from the supply market as resources required by individuals or enterprises under certain conditions in order to meet their needs or ensure the normal operation of enterprise production and business activities.The common forms of procurement are divided into three: strategic procurement, daily procurement, and procurement out services.Strategic procurementPurchasing personnel (community managers) develop and execute plans for purchasing materials based on the business strategy needs of the enterprise. Through internal customer demand analysis, external supply market, competitors, supply base analysis, etc., based on benchmark comparison, they set long-term and short-term procurement goals for materials, procurement strategies and action plans required to achieve these goals, and find suitable supply resources through the implementation of actions, Meet the comprehensive indicators of the enterprise in terms of cost, quality, time, technology, etc.Daily procurementDaily procurement is the process in which purchasing personnel (Buyers) send demand information to suppliers in the form of purchase orders based on determined supply agreements and terms, as well as the company's material demand schedule, and arrange and track the entire logistics process to ensure that materials arrive on time to support the normal operation of the enterprise.Procurement outsourcingProcurement outsourcing refers to the outsourcing of all or part of a company's procurement activities to professional procurement service providers, while consolidating its core competitiveness. Professional procurement suppliers can assist enterprise managers in overall cost control through their more professional analysis and market information capture capabilities. Reduce the cost expenditures of the procurement process in enterprise operations.Procurement outsourcing involves the interests of small and medium-sized enterprises, and most of them are unwilling to outsource their procurement business to other third-party procurement agencies. This has increased the difficulty for the development of the procurement outsourcing industry.Outsourcing procurement can not only lower procurement costs, improve procurement efficiency, and provide specialized procurement services, but also reduce operational costs and improve procurement efficiency for enterprises as a whole. Enterprises can also focus all their intelligence and resources on core business, enhancing their competitiveness in the new competitive environment.
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Inspection
Inspection service, also known as notarized inspection or export inspection in import and export trade, is an activity that represents the principal or buyer to inspect and accept the quality of the supply and other relevant contents in the order and purchase and sales contract at the request of the principal or buyer. The purpose is to verify whether the goods supplied by the supplier meet the requirements of the order contract and other special requirements of the buyer.Type:Pre production inspection: The inspectors inspect the raw materials, initial processed products, and components produced through random sampling.Inspection during the production process: Inspectors inspect semi-finished or just finished products on the production line, check for errors and deviations, report to the factory, and propose effective methods to correct errors and deviations.Sampling inspection before delivery of finished products: Before the production and packaging of the products are completed and ready for delivery, the inspectors (usually 100% produced and 80% packaged) inspect the quantity, process, function, color, size specifications, and packaging details of the goods. The sampling method is carried out in accordance with internationally recognized standards such as ISO2859/NF X06-022/ANSI/ASQC Z1.4/BS 6001/DIN 40080 [1]. Simultaneously follow the buyer's AQL sampling level.Supervised shipment: After sampling inspection of the final product before shipment, inspectors assist the manufacturer in confirming whether the packaging used meets the required cleanliness and packaging conditions at the factory base, warehouse, or during the packaging and transportation process.Factory evaluation: Inspectors assign factory inspectors to inspect the working conditions, production conditions, facilities, manufacturing equipment, manufacturing methods, quality assurance management, and personnel of the production enterprise according to customer requirements, and provide corresponding explanations and opinions. This not only helps customers investigate potential quality accidents, but also provides suggestions for rectification.
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Loading
What are the methods and techniques for container loading1. In any case, when loading goods into a container, the weight of the goods inside the container cannot exceed the MAX loading capacity of the container, which is obtained by subtracting the total weight of the container from its own weight. In general, the total weight and self weight are marked on the door of the container.2. The unit weight of each container is fixed, so when loading the same type of cargo inside the container, as long as the density of the cargo is known, it can be determined whether it is heavy or light cargo. If the density of the goods is greater than the unit density of the box, it is considered heavy cargo; otherwise, it is considered light cargo. Timely and clear differentiation between these two different situations is important for improving packing efficiency.3. When loading, it is necessary to balance the load on the bottom of the box, especially strictly prohibiting the situation where the center of gravity of the load deviates from one end.4. Avoid generating concentrated loads. When loading heavy goods such as machinery and equipment, wooden boards or other cushioning materials should be laid at the bottom of the box to disperse its load as much as possible. The average safe load per unit area of the bottom of a standard container is approximately 1330x9.8N/m for a 20 foot container and 980x9.8N/m2 for a 40 foot container.5. When using manual loading, attention should be paid to whether there are loading and unloading instructions such as "cannot be inverted", "flat", "vertical" on the packaging. Be sure to use loading tools correctly, and do not use hand hooks when bundling goods. The goods inside the box should be loaded neatly and tightly stacked. Goods that are prone to loose bundling and fragile packaging should be padded or plywood inserted between the goods to prevent them from moving inside the box.6. When loading pallets, it is necessary to accurately grasp the internal dimensions of the container and the external dimensions of the cargo packaging, in order to calculate the number of loaded items and achieve the goal of minimizing abandonment and loading more cargo.7. When using a forklift for loading and unloading, it will be limited by the free lifting height of the machinery and the height of the gantry. Therefore, if conditions permit, forklift loading can load two layers at once, but there should be a certain gap between the top and bottom. If conditions do not allow for loading two layers at once, when loading the second layer, taking into account the free lifting height of the forklift and the possible lifting height of the forklift door frame, the lifting height of the door frame should be subtracted from the height of the first layer of goods, so that the second layer of goods can be loaded on top of the third layer of goods.
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Document Preparation
Procurement document preparation refers to the process of organizing and recording information on transactions, settlements, or other business operations that need to be carried out during the procurement process in documents. This process can be conducted in both paper and electronic form, with the aim of facilitating the management and recording of relevant business information. In procurement documentation, the principles of preparing documents include the unity of letters of credit and contracts, the unity of documents and letters of credit, the unity of documents and goods, and the unity of documents and documents. These principles ensure strict consistency between the documents and the conditions stipulated in the letter of credit, in order to meet the content and key points specified in the contract, as well as the actual data and content of the goods.
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Checklist
The purchase acceptance form is a document used to record and confirm the receipt status of purchased materials or services. It usually includes the following content:1. Procurement project information: including procurement project name, number, supplier name, etc2. Acceptance date: Record the date of acceptance of materials or services3. Acceptance personnel information: Record who conducted the acceptance, including name and position, etc4. Acceptance of material or service information: including material name, specifications, quantity, unit price, etc5. Acceptance results: Record whether the acceptance is qualified. If there are any non conformities, a detailed description of the reasons for the non conformities and the corresponding measures should be taken6. Signature confirmation: The acceptance personnel must sign and confirm in this section, and fill in the dateThe purchase acceptance form is usually jointly signed by the supplier and the purchaser to confirm the receipt status of materials or services. It is an important financial voucher used to confirm whether the quantity and quality of purchased materials meet the contract requirements, and whether the supplier delivers the materials on time.The purchase acceptance form is very important for the purchaser as it serves as proof of the receipt of purchased materials or services. At the same time, it is also a proof of responsibility for the supplier, proving that they have provided materials or services that meet quality standards in accordance with the contract requirements.
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